CMS

This feature is used to login into the CMS system. You can access the login page using the given link https://cms.aravsystems.com/

FIELD	DESCRIPTION
USERNAME	Official email id used when registering the user on the system
PASSWORD	A secret code for authentication

Once inside the tool your privileges define the activities that can be carried out by you.

View List

Add User

View List

This option displays all the users tagged to you in the system (if appropriate privileges are enabled, this will show all the users in the system but with edit option enabled only for the users you are tagged to) along with their privileges and status. You can modify the privileges, status or transfer the ownership of the user using the inline option enabled in the displayed list.

Add User

This option enables you to add a new user to the system (only accessible with appropriate privileges). The user who adds another user becomes the owner of the user. Any changes to the user privileges or status can be carried out either by the owner or the admin. The ownership can be transferred to other user either by the owner himself or the admin. The below fields should be filled to create a new user.

FIELD	DESCRIPTION
NAME	Name of the user being added to the system
EMAIL ADDRESS	Official email id of the user. This will also be the username of the user
PRIVILEGES	Privileges granted to the user by the owner/Admin

Below is the list of privileges available

PRIVILEGE	DESCRIPTION
ADD/EDIT/VIEW Users	Grants permission to ADD a new user to the system, edit an existing user or view details of an existing user
VIEW All Users	Grants permission to view all the users in the system
ADD/EDIT/VIEW instrument	Grants permission to ADD a new instrument to the system, edit an instrument or view details of an existing instrument
VIEW All Instruments	Grants permission to view all instruments in the system
VIEW Reports	Grants permission to view all reports present in the system
GENERATE Reports	Grants permission to generate new reports

This feature is used to carry out activities related to instruments on the CMS system. The options available are

View List

Add Instrument

View List

This option displays all the instruments tagged to you in the system (if appropriate privileges are enabled, this will show all the instruments in the system but with edit option enabled only for the instruments you are tagged to) along with their privileges and status. You can modify the details, status or transfer the ownership of the instrument using the inline option enabled in the displayed list.

These below icons are displayed along side each instrument record depending on user privileges

ICON	DESCRIPTION
	Enables you to edit instrument details.
	Enables you to view complete history of the instrument
	Enables you to upload/change instrument image
	Enables you to delete instrument image
	Enables you to view certificate of the instrument
	Enables you to upload instrument calibration/validity certificate
	Enables you to delete instrument certificate

Add Instrument

This option enables you to add a new instrument to the system. (only accessible with appropriate privileges).The user who adds an instrument becomes the owner of the instrument throughout its life cycle. The owner ship can be transferred to any other user either by the current owner or the admin.

FIELD	DESCRIPTION
Instrument Name	Name of the instrument being added to the system
Make	Make of the instrument being added to the system
Serial No	Serial Number on the instrument provided by the manufacturer. Input "0" if not available
Range	Minimum and Maximum range that a instrument is designed for
Permissible Error	Permissible error is the accuracy specifid by the manufacturer of the instrument
Unit	Measurement unit of the instrument
Calibration Method	Method/Process used for calibration of the instrument
Master Calibration Certification Number	Master Calibration Certificate Number
Master Certification Validity	Master Certification Validity
Calibration Date	Date on which the instrument was calibrated
Calibration Frequency	Period between two calibrations specified in number of months or number of years
Next Calibration Date	Date when next calibration is due (Auto calculated based on Calibration Date and Frequency)
Lead Time	Time before next calibration date when the calibration agency/person should be intimated specified in number of weeks or number of months
Recall Date	Date after which the instrument should not be used without calibration
Agency Name	Name of the agency tasked for calibrating the instrument
Location	Location of the calibrating agency
Agency Contact Email	Email address of the calibrating agency. If present a remainder email will be sent to the agency about upcoming calibration
Remark	Any additional details that needs to be added
Assigned Users	Email id of user(s) who are tagged to the instrument. These users can modify the details of the instrument and also approve any changes made by the owner or the other user. For a licensed account you will need to tag a minimum of 2 users for each instrument.

This feature is used to carry out activities related to reports. Options available under this are

View Reports

Generate Reports

View Reports

This option enables you to view reports generated by other users and saved on the system. You can download/print the report.

Generate Reports

This option enables you to generate new report based on your requirement. You can set the below fields as per your requirement to generate the report.

FIELD
STATUS
AGENCY
LOCATION
CALIBRATION FREQUENCY
ASSIGNED USERS
CALIBRATION DATE RANGE
NEXT CALIBRATION DATE RANGE
RECALL DATE RANGE

You can also choose the fields you want in the report. The report is generated once you press the submit button. You can then save the report on the system and/or download it in pdf or excel format.

The plugin helps user to upload device/instrument details supported by NI MAX to CMS. The button to run the plugin can be found under Instrument Management. Click here to download detailed user guide on using the plugin to upload instrument data.